Privacy Regulations The Office Service

In these Privacy Regulations, The Office Service uses a number of definitions (these definitions

can be used in singular and plural):

Cookie: a small file that is placed in your browser via an internet site and that registers information about your visit to the website of The Office Service ; Regulations: these privacy regulations;
Privacy legislation: the General Data Protection Regulation.

1. Explanatory notes to the Rules

The Office Service is not allowed to process the data you provide without question. The Privacy Law is intended to protect the privacy of individuals. This legislation limits the permitted use of your personal data by others. Under this law The Office Service has a duty to its clients:

• to inform you of the manner in which and the purpose for which data are processed by The Office Service ;
• report who can see the data;
• to request permission to process certain data.
• Your privacy is important toThe Office Service . Therefore, this regulation explains how The Office Service handles your data, the purpose of its use and for which data The Office Service must explicitly ask your permission.

2. The personal data that The Office Service uses and the purpose of the use

The Office Service processes (potentially) your personal data if:

• become or are a user of The Office Service;
• are a business relation of The Office Service;
• Signing up for newsletters;
• visit the website;
• (via the contact form) contact The Office Service .

The Office Service collects (potentially) your first name, last name, address, phone number, email address, employer name, posted reviews, interests (to the extent indicated within the platform), customer ID and order history if you are a user.

The Office Service collects (possibly) your first name, last name, address, phone number and email address if you are a business associate.

The Office Service collects (possibly) your first name, last name, telephone number and e-mail address when you contact us via the contact form.

These data enable The Office Service to:

• to be able to handle the agreement that users and business relations enter into with The Office Service financially and administratively;
• to be able to provide the service;
• To be able to reach users, business relations or interested parties if necessary;
• to further develop/optimise the service;
• To offer you tailored information (direct marketing).

Cookies

The Office Service and third parties place/put cookies in the browser of visitors to the website. This data enables The Office Service to:

• record which Internet sites/internet pages you visit;
• improve the functionality and content of the website;
• To keep track of which topics or applications website visitors are interested in;

• make sure you don't receive the same information over and over again;
• improve the product offering.

Explanation regarding the placement of cookies

When you visit the website, cookies are automatically placed that allow The Office Service to track certain information. For more information, see the cookie policy on the website.

3. Provision of personal data to third parties

The Office Service does not provide personal data to persons or companies outside the The Office Service unless:

• a legal requirement to do so;
• that is necessary for the performance of an agreement that The Office Service
• with you;
• You have given permission for this, for example permission for the placing of cookies (see the cookie policy for this).

4. Obligations/secured access/secrecy/retention period

The Office Service will only process your personal data in accordance with the law. This means (among other things) that the data will only be processed for the purpose for which they were obtained and in a proper/careful manner in accordance with the law and these Regulations.

Your personal data can only be viewed by persons working for The Office Service , unless otherwise provided in these Regulations. All your personal data are protected by The Office Service against unauthorized access. The security consists of:

• Having a personal password for each person working for The Office Service to log into the digital system;
• A duty of confidentiality for the persons working for The Office Service regarding all personal data provided to The Office Service ;
• technical measures by The Office Service in accordance with the law, to secure the system it uses against external intrusion.

Your personal data will not be kept longer than necessary for proper administration and/or other established purposes. The Office Service will retain your personal data for as long as necessary for the proper conduct of business, with due observance of a reasonable period of time. The law may prescribe a different storage period. If so, The Office Service will comply with the prescribed legal retention period.

5. Your rights as data subject

• The right to information. You have the right to know if and what personal data of yours are processed and for what purpose.
• Right of inspection. You have the right to inspect and receive copies of these data insofar as this does not violate the privacy of others.
• The right to correction and deletion. You have the right to correct, amend or delete data. The right to (partial) deletion of your data can only be exercised if the retention of the data is not of significant importance to another party and if the data does not need to be retained by law;
• The right to object. In certain cases you have the right to oppose the processing of your data.
• The right to data portability. You have the right to receive and transfer personal data held by you to another organisation.
• The right to a human eye in automated decisions. In an automated decision, you have the right to have the decision made by human intervention.

Should you wish to exercise these rights, please send an e-mail request to privacy@theofficeservice.com. If your request is denied, it will be substantiated. One reason could be that your file contains information that is or could be of interest to others. You will receive notification of your request from The Office Service within one month of receipt.

If you have a complaint about the processing of your personal data you can contact The Office Service and we will try to solve the problem together.

Do you have a (different) remark/question/suggestion or do you want to object to the newsletter by The Office Service? Also for this you can contact The Office Service .

Naturally, The Office Service will also handle the personal data provided in this context with confidentiality and care.

Current contact details can be found on The Office Service website.

Privacy Regulations The Office Service version March 2021.

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